JOB TITLE
Reception Administrator / Assistant to Director
JOB LOCATION
Hamble UK
JOB REF SALARY
TBD
JOB DESCRIPTION
Prestigious boat builders in Hamble require a reception administrator/assistant to director.
This is an office-based job, as reception needs to be manned at all times. The core hours are 8am – 5pm Monday to Friday, although there maybe occasions when you will be required to stay on, if project deadlines need to be met.
At times, the job can be very fast paced, when you will be expected to perform tasks quickly, calmly and efficiently.
This is a challenging and important role within the business and you will be an integral part of the team. We are looking for someone that is able have an ear to the ground and be aware of everything that’s going on, from knowing which important meetings will be taking place to co-ordinating deliveries and organising travel arrangements for the director
Main reception tasks will involve:-
- Greet & sign visitors in.
- Keep the main office diary updated with meetings & staff holidays
- Arrange deliveries via TNT courier
- Answer and forward phone calls or take messages
- Sort and distribute post
- Keep the office tidy & organised
- Maintain stationery, office supplies & petty cash
- Arrange travel - Taxis, flights & hotels for director and other employees
- Maintain outlook management and filing
- Client hospitality – organise coffee, biscuits & lunch delivery
- Assist in sending monthly client reports via email
- Keep directors personal diary updated, personal administration and schedule appointments.
- Attend meetings, take notes, type up and distribute
The skills you will need:-
- Well-organised, friendly and polite
- Excellent administration skills
- A good working knowledge of word, excel & outlook
- A team player with good communication skills
- Tidy & efficient
- Able to prioritise duties
- A positive attitude and dependability
- Be willing to take on jobs to help the team workload
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