**NEW** OPERATIONS SUPPORT ASSISTANT - £20,000pa - SOUTHAMPTON, UK

JOB TITLE

Operations Support Assistant

JOB LOCATION

Southampton,UK

JOB REF

MR\LM\ADM\OTH\122378

SALARY

Starting at £20,000pa


JOB DESCRIPTION

Our company is involved with the management of large yachts over 50 metres.  We also provide technical support during construction and provide consultancy on yacht and related projects.  We are a small but expanding company, based in central Southampton.


MAIN AIM/ PURPOSE:

To assist the Operations Support Officer in ensuring that the megayachts and their crews operated by the company are certificated in accordance with the appropriate requirements.

MAIN TASKS:

After suitable training, responsible to the Operations Support Officer for, but not limited to, the following:

Maintaining the database of ship's certificates for each yacht, highlighting when surveys are becoming due.
Maintaining the database of crew certificates for each yacht, highlighting when certificates are becoming due to be renewed as appropriate.
Assisting with verifying that new crew have the appropriate certificates and assisting with arranging seaman's books, endorsements or other crew related certificates, including following up applications to the Administration.
Verifying receipt of monthly report returns; following up missing items; reconciling any queries.
Maintaining the Contingency Plan/ SOPEPs of the managed yachts and the office Contingency Plan and arranging up to date International Maritime Organization (IMO) contacts list to be sent to each yacht.
Maintaining the office hard copies of the Safety Management Manual (SMM) Parts A, SMM Parts B and Contingency Plans/ SOPEPS for all the yachts up to date.
Assisting with drafting of new Contingency Plans/ SOPEPs, training manuals, SMMs and other documents as required. 
Ensuring that the content, format and presentation of all documents being sent to clients are of sufficient high quality before transmittal.
Maintaining the web site technical content, including the 'scrolling text'.
Ensuring the server folders' content is tidy, up to date and old documents removed.  Keeping archive folders tidy.
Assisting with the maintenance of drawings and technical publications.
Assisting with the preparation and arrangement of mail/ stores being sent to yachts.
Carrying out research and producing reports when requested.
Answering and responding to telephone calls and emails as required.
Being a member of the emergency team in case of need.  Participating in emergency drills and training.
Providing cover for the Operations Support Officer when he is on leave/ absent.
Maintaining clear records of activities as required.


EXPERIENCE/KNOWLEDGE:

Knowledge of the marine industry including the principles of how commercial vessels are regulated.
Strong computer literacy - Microsoft Word, Excel.
Good eye for detail and able to provide high quality of presentation in produced documents.
Strong communication skills, both written and verbal.
Has the right to work and live in the UK.


EDUCATION/ TRAINING:

Educated to A Level standard as minimum
Merchant Navy/ large yacht deck officer qualifications preferred.


We endeavour to support individual vocational training.

 For more information and to apply for this position, please follow the link below:

http://www.marineresources.co.uk/operations_support_assistant_122378